The Platform helps you translate your strategic vision into an Annual Plan and break it down into four Quarterly plans to keep your goals realistic and manageable.
In Workfacta, you can use the Quarterly Planning feature to record your roadmap to achieve your Annual Plan. Follow these 3-steps to learn how to create quarterly goals.
Step 1. Create Goals in Quarterly Planning
On the main menu, go to Quarterly Planning > Goals from the main menu and then click on the blue plus button to set up a goal.
Specify a team member responsible for updating the status of the Goal, and set a due date. (If you run structured quarterly review process, ideally the Goal deliverable date is set to conclude within the quarter). You may also link this quarterly goal to the existing annual business goal so you know this goal is supporting the delivery of an overall annual goal. The Goal date can be set beyond the current qurter. The system will prompt you to confirm that is your intention. The Goal will automatically move into future quarters when the date is set in a future quarter.
For best practice, set the update frequency of your goal status to weekly.
Step 2. Assign Actions to Team Members to Achieve the Goals
For your newly set Quarterly Goal, you can create practical Actions to contribute towards achieving it. Click on the "ACTION" icon on the Goal line to start creating an action directly linked to the Goal.
Enter a Description and make it clear and concise. Give it a deadline (due date). The Owner is the team member who is responsible to deliver the action. You may want to change the action priority (low, medium, high). This may help if you would like to sort goals by priority.
Note you can customise the action recurrence if it's an action you do regularly.
For example, you need a reminder to approve your team member's timesheet on the last Friday of each month, you could use the Recurring Action feature so these actions are created automatically for you.
Step 3. Set up Numbers to Measure the Progress of the Goal
The Numbers feature allows you to keep track of the important metrics (KPI's) that relate directly to achieving your goals.
Go to Quarterly Planning > Numbers from the main menu and then click on the blue plus button to set up a number.
Describe the number you want to measure. For example, the $ value of sales closed every week.
Next, indicate what your desired result type is and set a target. In this case, we'd like to be above target.
However, if we were tracking wastage per month, for example, we might choose the desired result type to "below target".
This "logic" will effect the colour results are displayed in and also may effect other triggered logic configurations - such as triggering a discussion when the result is not in the desired position.
You can set a common target for each week or set a different target for each week, by selecting the "set weekly target" tick box. Alternatively, you may choose not to set a target at all.
You now need to select the Number type - for example, "Percentage/Currency etc"; and select the frequency at which you will want to update the value of the Number. Weekly updates are an excellent place to start. You will now need to designate an Owner from the team and an Updater responsible for updating the Number.
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